Free Service Invoice Template Format and Writing Tips

A service invoice refers to a formal document issued for both non-professional and professional services, regardless of the field—consulting, medical, accounting, legal, freelance work, handyman work, gardening and landscaping, catering, tutoring, auto repairs, babysitting, housecleaning, and more. When the expensive and more complicated invoicing software is out of the option, the service invoice template makes a good alternative, such as for your small business.

Why Using a Template

Well, why should you use a service invoice template? Invoicing for services may turn into a tricky task, more particularly if you use different rates to bull a number of various jobs or services, or billing the services only partially. Plus, it is more complicated if your business is an international service provider that needs to use different currencies in billing so you have to convert from the base currency to the billing one.

With such complications in mind, the service invoice template helps simplify the billing process. Plus, the template also offers you so many advantages, such as saving your time and effort, as well as maintaining the trust of your client.

Formatting a Service Invoice

As you may have noticed, there are so many different options when you are searching for the service invoice. Even so, the basic formatting is actually the same.

1. A proper service invoice needs the identification specific to the provider and client, and each should be stated in separate boxes. The details to include, at minimum, are the name and address, with additional information such as phone number, fax number, and e-mail address. The “Invoice” header should never be missed out, along with the adjacent fields indicating the billing date and invoice number.
2. A comment box is also common in an invoice. It’s where the provider enters payment terms.
3. Typically, a service invoice has a chart-like table, which makes the most critical element in this type of invoice. The table allows the provider to itemize the services for a clear detailing so the clients can understand what they’ve been billed for clearly. The details related to the services provided, along with the units or hour, rate per service, and charge per time, are often recurred in the row-and-column format. Charges are summed up at the bottom of table. If there’s any tax applicable, it’s calculated by multiplying total charges with tax rate to write out this tax amount. The final line of table is to present the grand total.

Free Service Invoice Templates to Download

By using the smart service invoice template, you’ll benefit from the work reduced, in addition to accuracy as you’ll only need to enter base values only. Typically, the template is for Excel so there are formulas written already to help you calculate all the values until the grand total.

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Even so, bear in mind that your business may need different formatting. And with editable service invoice template, you can always still use the template for simplicity with the opportunity to adjust the fields stated on the template to suit your particular needs.