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It is always crucial for the contractor companies to have the effective invoicing procedures. The invoice should include all the important details correctly to reflect the terms of the contract, hence leaving no opportunity for query related to delay in payment. Plus, the procedures are to make sure your company has a systematic procedure to follow up nonpayment. With contractor invoice template, you can find it easier to prepare the formal document for such purpose.
About Contractor Invoice
In the contractor invoice template, it contains the highlights of your contract terms which lay out all the details about how much and how often you will be paid. It’s always important to check what procedure to submit the invoice, in addition to any details to include on the invoice and anything else needed to be sent.
Your decision whether the invoices submitted to a certain person or in a certain way should be determined exactly from the outset. It is to make sure that there will be no complication in settlement, especially if you’re invoicing your large direct client that will process your payment through its busy finance department. It’s unlike submitting your invoice to a contact from smaller firms, which usually will pay you rather directly.
Formatting the Top of Your Invoice
In general contractor invoice template, the top of the invoice should include this information including the ‘Invoice’ header, your company’s details (name, address, and contact details), your client’s details (name and address), invoice number, and date of the invoice. Whichever the template layout you plan on using is, always remember that it’s ideally a straightforward one with formal look.
Formatting the Description Stated on Your Invoice
Meanwhile, the middle or description of the invoice usually will state the services that are due for payment. Hence, the information stated should be related to such purpose, such as the services you’ve provided, net amount (VAT deducted, when applicable), total amount of money due for payment inclusive of VAT (when applicable), and details of expenses.
Formatting the Bottom of Your Invoice
The bottom part of your invoice usually will include the following information: the payment terms you have offered and agreed by your client, VAT number of your company if applicable, and full trading name and registration number of your company.
Every invoice needs to be referenced with an invoice number that is both unique and identifying both the client and the invoice. Typically, an abbreviated reference is used as a standard format to the client, with a number preceding that increases every time an invoice is issued for the client. You can observe the contractor invoice template to refer the invoice number format. Payment terms should be stated clearly and prominently, covering details such as how you should be paid and by when.
In the end, the contractor invoice template may provide an insightful reference for your company to establish an effective invoicing procedure for a more convenient way in issuing the invoice for your client. The templates will show you what sections to include and how to format an invoice accordingly.